Bailiffs: Useful Template Letters

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Revision as of 15:17, 27 December 2007 by Mbrowne (talk | contribs)

With thanks to Tomtubby

Vehicles and Assets Required for Your Business

NOTE: This letter can be adapted to suit your own circumstances and could be used to advise the company, in advance, that a motor vehicle is necessary both for your use personally, and is required for your business/employment. If you are self employed, it would be advisable to provide proof of self employment by enclosing maybe a business card or letter of confirmation from an accountant. This letter could also be adapted to refer to other assets necessary for your use personally in your employment/business or vocation.

To: The Bailiff Company

Date:


Dear Sirs,

Re: Account reference.

I refer to your letter/visit dated (enter date) informing me that your company have been instructed by (enter local authority) to enforce a warrant/liability order etc against me, in respect of (a parking charge notice/council tax etc).

In your letter you state that you will be visiting/returning to my home to (seize/auction etc my goods.) unless full payment of (enter amount) is made by return.

I am aware that statutory regulations provide that certain items are exempt from seizure, and that these include:

"Such tools, books, vehicles and other items of equipment as are necessary for use personally in employment, business or vocation”.

Could you please note that I am employed as (see note) and that my vehicle is for my own use personally in my employment/business. As evidence of this, I am providing photocopies of (enter details).

I can confirm that I am willing to pay this liability at a rate of (enter amount).

For the reason stated above, if your company attempts to seize the above vehicle and/or charge me additional fees to do so, I will consider making an official complaint about your bailiff’s conduct to both the County Court and the Local Authority.

Could you please confirm safe receipt of this letter. >(ensure that you keep a copy) </SPAN

Yours Faithfully.


Vehicles Subject to Finance or Lease Agreement

NOTE: This letter can be adapted to suit your own circumstances and could be used to inform the company, in advance, that you either do not own a vehicle, or that it is subject to either a finance or lease agreement.

To: Bailiff Company

Date:



Dear Sirs,


Re: Account reference.


I refer to your letter/visit dated (enter date) informing me that your company have been instructed by (enter local authority) to enforce a warrant/liability order etc against me, in respect of (a parking charge notice/council tax etc).

In your letter you state that you will be visiting/returning to my home to (seize/auction etc my goods.) unless full payment of (enter amount) is made by return.

I am aware that statutory regulations provide that certain items are exempt from seizure. These include:

"Such tools, books, vehicles and other items of equipment as are necessary for use personally in employment, business or vocation”.

Could you please note that, although I have the use of a motor vehicle, this is however (not owned by me/subject to lease/or finance). As evidence, I am providing photocopies of (enter details).

For the reason stated above, if your company attempts to seize the above vehicle and/or charge me additional fees to do so, I will consider making an official complaint about your bailiff’s conduct to both the County Court and the Local Authority that instructed him.

Could you please confirm safe receipt of this letter. (ensure that you keep a copy)


Yours Faithfully.


Request for Refund of Bailiff Fees

The following is a draft letter that can be sent to the bailiff company to request a refund of charges in relation to the collection of arrears for Council Tax


We recommend that this letter should be sent after receiving a response to your Subject Access Request, (a copy of which can be found here Bailiffs: Subject Access Request

(Name of company)


Dear Sirs,

Re: Council Tax Reference:

I am writing concerning the above unpaid Council Tax and your recent response to my Subject Access Request.

From your records, you will see that one of your bailiff’s visited my home on (enter date) and that I paid fees and charges of (enter amount if available).

I refer to the The Council Tax Administration & Enforcement (Amendment) Regulations 2003, a copy of which is provided (provide a copy) which clearly states that the amount that you should have charged to me was (enter amount).

For the following reason, I believe that you have overcharged me by (provide details). If you think that my calculation is incorrect, please provide details, failing which, I require a refund of these fees by close of business on (enter date 7 days from this letter).

Due to the seriousness of this matter, unless I receive from you either: an adequate explanation why you believe that my calculation is incorrect, or a refund of the fees as stated above, I intend to issue proceedings against your company for recovery of my fees.

I will be providing a copy of this letter, together with your response to the Local Authority. (ensure that your letter is sent by Registered post…and keep a copy.)


Yours Faithfully.